"Position Title" AdventHealth Tampa

Location Address: 3100 East Fletcher Avenue Tampa, Florida 33613

Top Reasons to Work at AdventHealth Tampa

• AdventHealth Pepin Heart Institute, known across the country for its advances in cardiovascular disease prevention, diagnosis, treatment and research.
• Surgical Pioneers – the first in Tampa with the latest robotics in spine surgery
• Building a brand new, six story surgical and patient care tower which will ensure state of the art medical and surgical car for generations to come
• Awarded the Get With The Guidelines – Stroke GOLD Quality Achievement Award from the American Heart Association/American Stroke Association and have been recognized as a recipient of their Target: Stroke Honor Roll for our expertise in stroke care. We have also received certification by The Joint Commission in collaboration with the American Stroke Association as a Primary Stroke Center.

Work Hours/Shift:

Full Time Days

You Will Be Responsible For:

•           Maintains all communications for the department including written correspondence and telephone contacts.  Drafts documents as requested.

•           Provides project management on a variety of projects, may include assistance with budget planning and tracing, statistical reporting, and other data tasks as required by the department.

•           Coordinates and calendars for meetings and appointments to provide optimal utilization of the Department Manager’s time.  Position works collaboratively with other administrative staff throughout the hospital system, the community, etc.

•           Fields all departmental phone calls, provides appropriate trouble shooting and routes caller appropriately; screens all department mail, reduces paper flow and manages all follow-up correspondence.

•           Assists with developing the annual operating budgets and supports the strategic planning process.

What You Will Need:

Individuals must possess these knowledge, skills and abilities and be able to explain and to demonstrate that s/he can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

•           Proficient with computer programs with word processing: PowerPoint, Excel, Word.

•           Demonstrates interpersonal skills by effectively communicating with all levels of management and outside venders.

•           Strong emphasis on organizational skills and strong attention to detail and ability and willingness to multi task.

•           Ability to deal with data that is of a sensitive and confidential nature.

•           Ability to work independently or in a team environment.

•           Good math skills with an ability to understand and work with spreadsheets. 

•           Displays professional interactions with all levels of internal and external customers as demonstrated by work history and interview process.

•           Excellent verbal and written communication skills as demonstrated by application resume, work history and interview process. 

•           High School Graduate or Equivalent

•           Five (5) years’ secretarial/administrative experience

Job Summary:

Performs a variety of administrative assistant duties to support the designated department.  Will provide clerical support to the department and leadership staff.  Monitors and reports absenteeism/tardiness records.  Maintains time and attendance records.  Maintains and updates all administrative manuals for the manager.  Records and distributes meeting minutes.  Prepares and distributes meeting agendas/materials.   Schedules, coordinates and maintains meetings/appointment calendar(s) as needed. Provides project management on a variety of projects, assistance with budget planning and tracking, statistical reporting, and other data tasks as required by the department.